Job Information
State of Tennessee Job Information
Opening Date/Time
Thur 06/15/2023 12:00AM Central Time
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Closing Date/Time
Wed 06/21/2023 11:59PM Central Time
Salary (Monthly)
$3,542.00 - $5,300.00
Salary (Annually)
$42,504.00 - $63,600.00
Job Type
Full-Time
City, State Location
Mountain City, TN
Department
Correction
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, NORTHEAST CORRECTIONAL COMPLEX, JOHNSON COUNTY
Minimum Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor's degree.
OR
Graduation from an accredited college with an associate degree and two years of increasingly responsible procurement related work.
OR
Education equivalent to graduation from a standard high school and four years of increasingly responsible procurement related work.
Substitution of Experience for Education: Additional qualifying experience may be substituted for the required education on a year-for-year basis.
Substitution of Education for Experience: Additional course work from an accredited college or university may be substituted for the required experience on a year-for-year basis.
Other Requirements
Necessary Special Qualifications: None.
Examination Method: Education and Experience, 100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.
Job Overview
Summary: Under general supervision, is responsible for procurement work of average difficulty; performs related work as required.
Distinguishing Features: This is the entry class in the Procurement Officer sub-series. An employee in this class is responsible for purchasing, issuing, and storing materials, supplies, and equipment at an institution or assists in the procurement duties for a department or major section. This class differs from that of Procurement Officer 2 in that an incumbent of the latter is responsible for work of greater scope and complexity.
Work Activities
Evaluating Information to Determine Compliance with Standards:
- Analyzes all purchases to ensure they meet all departmental, state, and federal guidelines and justifies purchases through documentation.
Guiding, Directing, and Motivating Subordinates:
- Directs the work of clerical and other staff as assigned.
Interacting With Computers:
- Writes product specifications for use in bidding competitively with vendors for supplies, equipment, and services.
- Prepares requisitions and purchase orders for supplies and equipment for state government use.
- Conducts research in order to locate vendors and make product comparisons.
- Proficiently uses Microsoft Office applications to document orders and communicate with others.
- Manages time and leave for subordinates and self.
Resolving Conflicts and Negotiating with Others:
- Communicates with vendors and staff to resolve discrepancies, disputes, and grievances.
Making Decisions and Solving Problems:
- Locates or identifies ordering errors and chooses the best solution to address the issue.
Monitor Processes, Materials, or Surroundings:
- Prepares service contracts and screens purchase orders for accuracy and proper justification.
- Receives supplies and follows up on late shipments with suppliers to determine causes.
- Monitors payments and invoices to ensure vendors receive payment as per payment terms.
Analyzing Data or Information:
- Analyzes all purchases to find more cost efficient options.
Communicating with Persons outside the Organization:
- Contacts vendors for required information, documentation, and procedures and serves as a liaison between the department, General Services, and vendors.
- Contacts vendors to solicit bids for purchases of supplies and equipment.
Monitoring and Controlling Resources:
- Communicates with the fiscal division for accounting purposes and maintains purchase records for inventory control.
Documenting/Recording Information:
- Prepares a variety of records and reports such as letters to vendors, purchase orders, service contracts, and other operating records and reports.
- Maintains current and accurate inventories of supplies and equipment to ensure the best use of state resources and tags state property as needed.
Scheduling Work and Activities:
- Prioritizes and follows through on assigned tasks to ensure the highest priority is completed first.
Updating and Using Relevant Knowledge:
- Monitors all contract periods for updates and expirations in order to ensure correct procedures are followed.
- Monitors agency term contracts so as to have a new requisition in place to ensure continuity of goods and services.
- Keeps updated on policy changes and revisions as they occur.
- Researches catalogs, the internet, and trade magazines for product specifications and price information in order to best allocate state resources.
Establishing and Maintaining Interpersonal Relationships:
- Establishes good working relationships and rapport with vendors.
Communicating with Supervisors, Peers, or Subordinates:
- Continually communicates with staff throughout the state to ensure all areas of the procurement process are accurate and completed.
- Attends trainings and meetings regularly in order to meet area goals.
Handling and Moving Objects:
- Reviews orders and may be involved in the physical receiving of purchased items in order to ensure accuracy and condition of the shipment.
Performing General Physical Activities:
- May be required to walk, stoop, and lift supplies and carry to destination.
Operating Vehicles, Mechanized Devices, or Equipment:
- Uses a state vehicle to conduct site visits, pick up purchases, and attend training for procurement purposes.
Competencies (KSA'S)
Competencies:
Knowledge:
- Decision Quality
- Learning on the Fly
- Problem Solving
- Technical Learning
- Informing
- Organizing
- Priority Setting
- Approachability
- Customers Focus
- Administration and Management
- Clerical
- Customer and Personal Service
- Computers and Electronics
- Education and Training
- Basic Knowledge of Accounting
- Mathematics
Skills:
- Active Learning
- Active Listening
- Critical Thinking
- Learning Strategies and Uses
- Mathematics
- Monitoring Your Performance and Other Individuals, or Organizations to Make Improvements or Take Corrective Action
- Reading Comprehension
- Communication Skills
- Instructing
- Negotiation
- Persuasion
- Quality Control Analysis
- Computer Operation and Control
- Equipment Selection- Determining the Kind of Tools and Equipment Needed to Do a Job
- Complex Problem Solving
- Troubleshooting
- Judgment and Decision Making
- Management of Material Resources
- Time Management
Abilities:
- Deductive Reasoning
- Inductive Reasoning
- Memorization - Remembering Information such as Words, Numbers, and Procedures
- Number Facility - Adding, Subtracting, Multiplying, or Dividing and Calculating Percentages
- Information Ordering - Arranging Things or Actions in a Certain Order or Pattern According to a Specific Rule or Set of Rules
- Oral Comprehension
- Oral Expression
- Time Sharing- Shifting Back and Forth between Two or More Activities or Sources of Information
- Written Comprehension
- Selective Attention- Concentrating on a Task over a Period of Time without Being Distracted
- Written Expression
- Static Strength - Lifting, Pushing, Pulling, or Carrying Objects as Required
- Auditory Attention- Focusing on a Single Source of Sound in the Presence of Other Distracting Sounds
- Speech Clarity- Communicating Clearly so that Others Can Understand
- Speech Recognition- Identifying and Understanding the Speech of Others
Tools and Equipment Used
- Personal Computer
- Multi-Function Printer
- Telephone
- Calculator
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