PAREXEL's Early Phase Clinical Unit is adding a Receptionist to their team. This is a highly visible role that greets and handles day to day administrative tasks. Please continue reading if you are interested in this position:
Shift requirements: 100% onsite no remote work. Monday - Friday 8.5 hour shift with a 30 minute break (start varies between 7:00am – 8:00am).
Key Accountabilities:
- Answer and Transfer calls, screen calls and take messages.
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Greet visitors (clients/vendors) with a professional and positive attitude and in line with the security procedures.- Coordinate transport/taxi arrangement for Parexel visitors and volunteers.
- Assist with schedule of activities (working plan)
- Coordinate the booking of all meeting rooms and shared facilities.
- Coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
- Monitor overall performance with respect to high quality standards.
- Provide administrative support as needed
- Submit and manage helpdesk requests.
- To maintain effective and professional conduct of the main reception function and switchboard services.
- Ensure smooth running of reception desk
- To effectively procure and manage the use of office supplies and stationery.
- Parking Space Assignment / Parking Arrangements
- Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner
- Follow visitor and guest protocol and procedures
- Support the facility manager as requested
Skills:
- Excellent verbal and written communication skills
- Team oriented
- Tech savvy
- Excellent organizational skills
- Work creatively in a fast-paced environment
- Represent Parexel to clients in a positive and professional manner
- Highly service oriented, demonstrate knowledge in coordination and competence for communication at all levels, efficiently organized
- Expert knowledgeable Microsoft Office
Experience:
- 1-2 years experience working in an administrative position
- Prior experience working in a medical setting (hospital or office) preferred
- Education: minimum High School Diploma
Base Pay Range: $18.00 to $24.00 per hour
Actual salaries may vary within the range based on several factors including, but not limited to education, training, experience, professional achievement, and location.
In addition to base salary, some roles may be eligible for participation in Parexel’s annual performance-based bonus plan, annual salary review and additional total rewards incentives. Our talent acquisition team will provide additional details on our bonus plan or incentive programs for those eligible roles. For all eligible employees, we offer market leading benefit programs including paid time off, 401k match, life insurance, health insurance, and other benefit offerings in accordance with the terms of applicable plans.
This role may be subject to government and/or customer requirements regarding vaccination against COVID-19 that are more stringent than Parexel policy. Accordingly, successful applicants may need to be either vaccinated against COVID-19 or have an approved religious or medical exemption. Employment is contingent on disclosure of your COVID-19 vaccination status and, if relevant, proof of vaccination.
This role may be subject to government and/or customer requirements regarding vaccination against COVID-19 that are more stringent than Parexel policy. Accordingly, successful applicants may need to be either vaccinated against COVID-19 or have an approved religious or medical exemption. Employment is contingent on disclosure of your COVID-19 vaccination status and, if relevant, proof of vaccination.
