Administrative Assistant
Location: , South Carolina
Description: State of South Carolina is hiring Administrative Assistant right now, this occupation will be dwelled in South Carolina. Further informations about this occupation opportunity kindly read the description below.
***Salary is fixed and non-negotiable. ***
Under the direct supervision of the Circuit Court Judge, performs administrative and secretarial duties. Work generally requires individual discretion in the interpretation and ap plication of policies and procedures.
Answers phones, collects and logs all mail, organizes office, drafts forms, maintains files, schedules conference calls, and schedules hearings. Attends and keeps minutes of meeting for committees the judge participates in.
Organizes and keeps up with inmate correspondences. Corresponds with attorneys/paralegals. Acts as liaison between judge and attorneys.
Logs bench warrants, completes judge's section of all motion/order cover sheets. Interacts with the Clerk's offices across the state. Collects orders from the Clerk's office and returns upon execution. Collects orders/correspondence from the Clerk's office and judge's box. Interacts with the Solicitor's Office and Public Defender's Office. Interacts with Probation/Parole Offices.
Responds to and takes care of all courtroom issues prior to court. Prints any and all documents needed by the judge or law clerk. Organizes judge's calendar of events. Crea tes calendars of judge's traveling and logs all default packages. Completes and submits judge's travel voucher and MUA reports. Completes and submits annual Judicial Reports. Maintains inventory of all furniture for annual review. Assists Court Administration representative in annual inventory.
Assists visiting judges with a variety of needs including, but not limited to: parking, key cards, locations, hotels, restaurants, etc.
Oversees the application process for new law clerk hires. Aids in training law clerks and orients new law clerk to office procedures. Assists judge and law clerk with computer problems. Interacts with I.T. on both State and County levels.
When judge is out of the county, performs all necessary office duties so that the office operates as if the judge were in.
All other duties as assigned.
Minimum and Additional Requirements: High school diploma and at least three (3) years of administrative/secretarial work exp erience. Computer and word processing experience (ex: Microsoft Office Suite) required. A Bachelor's degree may be substituted for the related work experience.
Knowledge, Skills, and Abilities:
Knowledge of principles, policies, and practices of office management. Knowledge of applicable terminology and research practices. Knowledge of grammatical rules, spelling, language usage, and clerical formats. Knowledge of bookkeeping, merchandising, and applicable sales principles and practices.
Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to deal courteously and effectively, both orally and in writing, with judges, attorneys, and the general public. Ability to exercise judgment and discretion in interpreting and applying policies and procedures.
Punctuality and avoidance of excessive absences required.
Preferred Qualifications: Experience working in a court envir onment.
Additional Comments:
***Salary is fixed and non-negotiable.***
Interested persons meeting the required qualifications must submit an online application to include all work history and education. Additionally, all questions on the application must be completed. A resume may be included but will not be accepted or reviewed in lieu of an incomplete application. Supplemental questions are considered a part of your application and must be completed.
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If you were eligible to this occupation, please email us your resume, with salary requirements and a resume to State of South Carolina.
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This occupation starts available on: Fri, 18 May 2018 01:11:24 GMT